JACKSONVILLE RANGE ASSOCIATION, INC.
The purpose of these BYLAWS is to amplify the ARTICLES OF INCORPORATION of this Association as recorded in the Secretary of States Office, State of Florida, on September 21, 1988.
The ARTICLES OF INCORPORATION are sometimes referred to as a constitution and when granted become for all intents and purposes the Constitution or Charter of the Association and cannot be changed except by amendment filed with the Secretary of the State of Florida.
1.01 There shall be four classifications of Membership:
1) Corporate Membership: Each individual who is then a voting member of the Board of Trustees of Jacksonville Range Association, Inc. (the “Association”), and only such individuals, shall be considered to have fulfilled the qualifications for membership as set out in Article VI of the ARTICLES OF INCORPORATION of the Association.
2) Full Membership: Full membership with voting rights in the Association shall be granted to any licensed radio amateur who shall pay and keep current all prescribed dues. While Full membership allows an individual to vote at regular monthly meetings, and to otherwise generally receive the benefits of membership, such individuals (unless also then a voting member of the Board of Trustees of the Association) shall not be considered to have fulfilled the qualifications for membership as set out in Article VI of the ARTICLES OF INCORPORATION of the Association. Such individuals shall be described herein as “Full members”.
3) Associate Membership: Associate memberships shall be available to non-licensed persons with no voting rights. While Associate membership allows an individual to participate in Association activities, and generally received the benefits of membership, such individuals shall not be considered Full members, and shall not be considered to have fulfilled the qualifications for membership as set out in Article VI of the ARTICLES OF INCORPORATION of the Association. Such individuals shall be described herein as “Associate members”.
4) Relocated Membership: Individual who continues membership as allowed in Section 7.05 of these BYLAWS shall be described herein as “Relocated members”.
1.02 Members, either Full, Associate, or Relocated, (but not Corporate) may be removed as such members by a three-fourths (3/4) vote of the Full members present at any regular monthly meeting of the Association.
1.03 Presidents of formally organized amateur radio organizations that conduct regular meetings in the community will automatically be extended Associate membership in the Association, to include autopatch access but not auto-dial privilege.
1.04 The rights of a member, including the rights of a Full member to vote, and all of the other rights and interest in the association of a member, shall cease upon removal of such member.
1.05 No member shall be entitled to share in any distribution of Association assets upon dissolution of the Association’s corporate structure, except as set out in Section 9.01 of these BYLAWS as concerns an original donor.
2.01 There shall be held each month, on the first Tuesday of that month, a meeting of the Association. Such meeting is described herein as a regular monthly meeting.”
2.02 If deemed necessary, the President of the Association may call additional meetings, provided at least three (3) days notice is given the membership present at a regular monthly meeting, or provided that, should the call for the additional meeting not take place at a regular monthly meeting, at least three (3) days notice is to be given all Full members. Notice shall be deemed so given to all Full members. The purpose of the said additional meeting shall be announced when the notice is given.
3.01 The election of all Association officers shall take place at the regular monthly meeting in November.
3.02 The President of the Association shall appoint a nominating committee of members at the regular monthly meeting in September.
3.03 Members are permitted and encouraged to enter additional nominees for election from the floor at the regular monthly meeting in October.
3.04 The election by Full members shall be by secret ballot.
3.05 Officers shall serve from the next January 1 through the following December 31, or until successors are duly installed.
3.06 All business and Association transactions with the changeover of officers shall take place between the regular monthly meetings in December and January.
3.07 Officers may be removed by a three-fourths (3/4) vote of the Full members in attendance at any regular monthly meeting.
3.08 Vacancies of officers shall be filled by a majority vote of the Board of Trustees. After such elections, the officer shall serve until the term of the replaced officer would have expired.
Duties of Officers
4.01 The President shall preside at all meetings of the Association, as well as the Board of Trustees. He shall be an ex officio, voting member of all other Association committees. He must sign all authorizing contracts and other obligations and undertakings in the name of and on behalf of the Association. He shall be the principal officer of the Association and shall have general charge and supervision of the Association’s affairs. He shall perform such other duties as may from time to time be assigned him by the Board of Trustees of the Association.
4.02 The Vice President shall assume the duties of the President in the absence of same or at the designation of the President. The Vice President shall be an ex officio, voting member of all standing committees. He shall perform such other duties as may be assigned him by the President. He shall also be responsible for providing a relevant program for the membership at each regular meeting. The Vice President shall be the Ham Fest Liaison to the Jacksonville Ham Fest Association.
4.03 The Secretary shall attend and keep the minutes of all meeting of the Association and the Board of Trustees. He or she shall cause to be provided notification to the membership of regular and additional meetings of the Association. The Secretary shall keep and preserve all records, corporate papers (including copies of the Association’s ARTICLES OF INCORPORATION and BYLAWS) as well as legal copies of all licenses and FCC records necessary for the operation of the Association’s radio station. The Secretary shall be in charge of all Association correspondence.
4.04 The Treasurer shall have control of all funds of the Association subject to such regulations as may be prescribed by the Full members. He or she may endorse on behalf of the Association for collection, checks, notes and other obligations, and shall promptly deposit same and any other receipts received in cash, in such banks or other depositories as shall be designated by the Association. The Treasurer shall keep full and accurate accounts of all monies and property received, and all monies and obligations incurred, for the account of the Association, and shall
exhibit such books for inspection to the Board of Trustees, and to all officers, at all reasonable times. He or she shall, in general, perform all duties incident to the office of Treasurer subject to the control of the Association. He or she shall also provide a report on the current financial condition of the Association at each regular monthly meeting of the Association.
Board of Trustees
5.01 The Board of Trustees will consist of the following individuals:
Director III (Added 8-6-2002)
Trustee of all licenses
Activities Committee Chair Person (Added 8-6-2002)
Technical Committee Chair Person
5.02 The Board of Trustees shall meet at least quarterly, at the direction of the President.
5.03 The Board of Trustees shall also constitute a Standing Finance Committee.
5.04 The Trustee of all licenses shall be an ex officio, voting member of the Board and of the Finance Committee.
5.05 The Technical Committee Chair Person shall be an ex officio, voting member of the Board and of the Finance Committee.
5.06 (5.06 was Deleted by vote of the RANGE membership on 8-6-2002.)
5.07 The outgoing president shall be an ex officio, voting member of the Board of Trustees, and of the Finance Committee, for a period of one year.
5.08 All members of the Board of Trustees shall be voting members of the Board and of the Finance Committee.
5.09 “No individual shall be entitled to more than one vote as a member of the Board of Trustees or any committee thereof.” (Added 5-1-90.)
5.10 The Activities Chair Person shall be an ex officio, voting member of the Board of Trustees and of the Finance Committee. (Added 8-6-2002)
6.01 There shall be four additional (4) standing committees: Technical, Membership, Activities, and Public Relations. The President shall appoint chair persons for each committee. Each chair person will in turn appoint other responsible members to serve on his or her committee. The chair person shall provide no fewer than quarterly reports on committee activities. (Amended to add Activities 8-6-2002)
6.02 The Board of Trustees reserves the right to remove committee chair persons by majority vote of its voting members.
6.03 Committee chair persons shall serve from date of appointment until the regular monthly meeting in February of the following year, unless removed by the Board of Trustees.
7.01 Each “regular member” (each Full or Associate member), shall pay annual dues, to be tendered in full at or before the regular monthly meeting in January. Dues shall be set by the Board of Trustees at its regular monthly meeting in October for the following year.
7.02 Family memberships shall be 50% of the total individual dues for each such member, and shall be tendered in the same manner as regular members. Family members shall be defined as those living in the same household.
7.03 Student membership dues shall be 50% of regular member dues, and shall be tendered in the same manner as regular members. Student membership shall be available only to full-time students. The Membership committee shall have the responsibility of reviewing any membership in contention.
7.04 Senior citizen membership for those 65 and older shall be issued upon request. Dues shall be 50% of regular member dues, and shall be tendered in the same manner.
7.05 Members relocating outside of the Association’s local telephone exchange (as then defined by the Board of Trustees) will retain then existing membership privileges until annual renewal. Upon renewal, the relocated member may apply for special, nonvoting membership at 50% of the regular member dues. If such membership is chosen, autopatch privileges will be extended during visits to the area.
7.06 All dues shall be rendered in a lump sum.
7.07 All dues shall be considered earned and therefore non-refundable.
7.08 New member dues will be prorated on a quarterly basis, if registration occurs other than at annual renewal; i.e., when a member joins in April, dues would be three-fourths (3/4) of the annual dues. (New members joining after July 1 are required to pay the pro-rated dues for the remainder of the year and the dues for the following year at time of registration. Amended 8-6-2002)
7.09 Membership, and all privileges, shall be removed, and such removal shall be effective, on February 28 of each year for nonpayment of dues for that year.
7.10 (Deleted 8-6-2002. Duplicates item 7.08)
8.01 The President shall appoint two responsible members to audit all financial records and property inventories of the Association. Such audit shall be conducted during the month of October.
9.01 Any and all equipment, parts, components and subassemblies acquired by the Association, if purchased for the purpose of the construction and/or operation of the radio stations of the Association, shall become the property of the Association, to the specific exclusion of any individual, whether member or not. Such equipment shall remain the exclusive property of the Association so long as it is used by the Association for the above-described purposes. If any such items are donated and thereafter should cease to be so employed by the Association, the Association may return said item to the original donor. However, while such donated property is so employed by the Association, it shall be considered the exclusive property of the Association.
9.02 In the event of dissolution, the residual assets of the organization will be disposed of in accordance with Article III of the ARTICLES OF INCORPORATION.
10.01 Generally speaking, all disbursements shall be made in accordance with those specifications expressed in these BYLAWS at Section 4.04. The Treasurer shall generally make all disbursements. However, the President shall be able to authorize only emergency expenditures, not to exceed $200.00, unless a greater amount is specifically authorized by a three-fourths (3/4) vote of the Board of Trustees for such emergency. The President shall serve as the alternate signature on Association bank drafts. Also, the Technical Committee Chairman will administer a fund, established by the Board of Trustees, for maintenance of the repeater.
11.01 Five (5) members entitled to vote and present at any regular monthly meeting (or additional meeting as allowed by Section 2.02) shall constitute a quorum for purposes of the transaction of Association business and decision making. Additionally, five (5) members of the Board of Trustees/Finance Committee entitled to vote and present at a meeting of said Board or Committee shall constitute a quorum for purposes of transaction of Association business and decision making. No such business or decision making may take place if such a quorum is not present. Other committees shall be governed by quorum requirements imposed by the Board of Trustees.
12.01 These BYLAWS may be amended by two-thirds (2/3) majority of the Full members present at any regular monthly meeting.
13.01 Robert’s Rules of Order shall serve as parliamentary authority, in the absence of Constitution and BYLAWS rules.
Changes approved by members Aug.6, 2002
Signed Sept. 3, 2002____
General Dailey, President